WHAT IS A CHOSEN/PREFERRED NAME?
For the purposes of this procedure, a chosen/preferred name is a first name used on a daily basis that is significantly different from the student’s legal first name.
WHAT QUALIFIES A STUDENT TO USE A CHOSEN/PREFERRED NAME?
Any student who uses a name other than their legal name, for any reason, is welcome to submit a Chosen/Preferred Name Request Form. Examples of reasons to use a preferred name include:
- Student’s legal name is inconsistent with their gender identity
- Student primarily uses their middle name instead of their first name
- Student goes by a nickname significantly different from their first name
- International students or other students who wish to adopt an English language nickname during their course of study
Note: Nicknames that are common abbreviations of first names (such as “Joe” for “Joseph” or “Kate” for “Kaitlyn”) are not covered under this procedure. For clarification on whether a name is a common abbreviation, students may contact the Division of Student Affairs.
HOW CAN I REQUEST A CHOSEN/PREFERRED FIRST NAME CHANGE?
Your chosen/preferred name can be changed no more than once per academic year and twice during your tenure at Northampton (barring extenuating circumstances).
Students who use a chosen/preferred name may submit a request form to NCC’s Records Office. Be sure to fill out all fields before submitting it. Once received, requests will be reviewed and students will be notified once the review has been completed. If you have questions or concerns about this process, you can contact the Chief Diversity Officer at Northampton Community College at (610) 332-6411.
*For Employees, please contact Human Resources (firstname.lastname@example.org) regarding preferred name changes.*
WHERE WILL MY PREFERRED NAME APPEAR?
Please note that the College is currently unable to add the Chosen/Preferred Name to class rosters. This is a project under review. In the meantime, students can utilize the Advocate Letter to assist having this conversation with their class faculty.
Once this form is processed, your chosen/preferred name will appear in the following places:
- The banner on your personal MyNCC page
- Name identifier in student email address
- Blackboard presence for Northampton courses
*Please note that if parent/families have access to your personal MyNCC page they will be able to see the same information you see as a student.
Northampton Community College is legally required to use legal names on all legal documents and contracts, including student bills, financial aid information, official and unofficial transcripts, enrollment verification, diplomas, and other documents. Further, this process can only affect Northampton CC generated systems.
WHAT IF I WANT TO MAKE A LEGAL NAME CHANGE/HAVE MADE A LEGAL NAME CHANGE?
Students interested in making a legal name change should check the regulations of their home state.
Students who have completed a legal name change should submit documentation to the Records Office at Northampton. Learn more by visiting the Northampton Community College Records Office Resources.