Total Withdrawal Policy

Federal financial aid recipients who withdraw from all classes during a semester

The 1998 Reauthorization of the Higher Education Act requires colleges to calculate a return of federal student aid funds for students who withdraw (officially or unofficially) from all classes on or before the 60 percent attendance point of the semester.

Official Withdrawal Date

For students who communicate their intention to withdraw from NCC, the official withdrawal date is the date recorded on records add/drop form, that the student provided official notification to the institution, in writing or orally, of his or her intent to withdraw.

Unofficial Withdrawal

For students who stop attending classes without notifying the college of the withdrawal, the midpoint of the semester (50% mark) of payment period is used as the unofficial withdrawal date.

Date of Determination

The date of determination for an offical withdrawal is the date the add/drop form was received/processed in the records office.  For students who have ceased attendence, the date of determination is the date the college became aware that the student stopped attending.

Return of Title IV Calculation

The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student.  This percentage is equal to the percentage of the payment period or period of enrollment that the student completed  by dividing the total number of calendar days in the payment period or period of enrollment into the number of calendar days completed in that period as of the student's withdrawal date as of the student's withdrawal date, if this date occurs on or before completion of the 60% mark of the semester.  A student has earned 100% of aid after the 60% mark of the semester.

The unearned funds are returned in the following order until the full unearned amount is returned.

Unsubsidized Federal Direct Loan
Subsidized Federal Direct Loan
Federal Perkins Loan
Federal Parent Loan for Undergraduate Students (PLUS)
Federal Pell Grant
Federal Supplemental Educational Opportunity Grant (FSEOG)

Students receiving financial aid who withdraw from all of their classes may not receive further financial aid disbursements, may lose some or all of the aid that has already been disbursed to their account and are responsible for payment of any balance due after the required return of unearned federal student aid funds.

Northampton Community College is required to return its portion of unearned federal student aid funds to the appropriate federal program within 30 days from the date the student withdrew from all classes. Students must return unearned grant aid to Northampton Community College within 30 days from the date the student is notified. Regulations require that Northampton Community College refer a student's account to the U.S. Department of Education if the student fails to pay NCC within 45 days of notification. In this situation, the student would be considered in an overpayment status and would not be eligible for additional aid at any postsecondary institution participating in the federal Title IV aid programs until the debt is resolved with the U.S. Department of Education.

Any Title IV credit balance will be paid directly to the student or parent (if the balance is from a parent plus loan and the parent did not give permission for the student to receive the refund) within 14 days.