Administration > Bursar > Third Party and Employer Billing

5) Third Party and Employer Billing

In order to establish third party billing, a purchase order signed by an authorized representative, which details the specific courses, books (if applicable) and total amount authorized must be received by NCC as outlined below.  A purchase order allows us to invoice and issue refunds directly to the third party payer. 

Third party payments received without a purchase order are credited to the student account and all refunds are paid directly to the student. 

We cannot accept a purchase order if your company requires you to complete the course or receive grades prior to payment; you will need to pay your bill by the due date and have your company reimburse you directly.  The student is ultimately responsible for payment of their charges.  Any charge not paid by an employer or third party will be billed to the student.  Students are responsible for requesting a transcript of grades if required by the employer. NCC will not provide grades.

*Northampton Community College reserves the right to refuse incomplete purchase orders, or registration and purchase orders for students who are not in good academic and/or financial standing with the institution.  Any student with an academic or financial hold will not be registered until the hold is cleared, regardless of third party payment.

Credit Programs
Purchase orders must be received by the Bursar's Office Main Campus two weeks prior to the tuition due date. Course registrations within 2 weeks or less of the tuition due date should be accompanied by the purchase order.  Northampton will invoice the responsible party at the beginning of the semester. Companies must accept the NCC refund policy in the event a student drops or withdraws. NCC not responsible for dropped registrations due to late receipt.

Noncredit - Community Education
Purchase order must be received with the registration.  Registrations will not be processed if not accompanied by the purchase order. 

Emergency Services
If you are an Emergency Services student in a unit which will be paying for your EMGS courses, make sure your certification form from your unit is on file in the Bursar's Office Main Campus by the payment due date.  Otherwise, you are personally responsible for payment.  Note:  The $13 EMGS fee is the responsibility of the student and not covered by this agreement.