FERPA Policy

What is FERPA?

The Family Education Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records, as listed below. For purposes of compliance with FERPA, the College considers all students independent. To learn more about FERPA, check out this short video created by the U.S. Department of Education and review your rights listed below.

Annual Notification of Rights under the Family Educational Rights and Privacy Act (FERPA) and Notice of Publication of Campus Crime and Graduation Statistics

 

1. The right to inspect and review the student's education records within 45 days of the day the College receives request for access. Students must submit to the Records Office a written request that specifies the record(s) they want to inspect. The Registrar will make arrangements for access and notify the student of the time and place to inspect the record. If the Records Office does not maintain the records the student requested, the Registrar will advise the student of the correct official to contact.


2. The right to request the amendment of education records that the student believes are inaccurate or misleading. Students may ask the College to amend a record they believe is inaccurate or misleading. They should write to the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

 

FERPA was not intended to provide a process to question substantive judgments which are properly recorded. The rights of challenge do not apply, for example, to a student's argument that they deserved a higher grade in a course, if the grade recorded is the grade submitted by the faculty member. See the College catalog for policies applying to grade appeals.

If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. The College will provide the student with specific information regarding the hearing procedures at the time of notification.

3. The right to consent to disclosures of personally identifiable information contained in a student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); persons, contractors, volunteers, or service providers with whom the College has contracted as its agent to provide a service or function instead of using College employees or officials (such as an attorney, auditor, collection agent, or service provider such as the National Student Clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College may disclose education records without consent to officials of other schools in which a student seeks or intends to enroll.

The College may disclose education records without consent in certain other circumstances:

 

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures of the College to comply with the requirements of FERPA. Contact the office that administers FERPA at: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave. SW, Washington DC, 20202-4605.


5. At its discretion, and in response to inquiries concerning individual students, the institution may provide Directory Information, released without a student's written consent, unless the student specifies to the contrary as outlined below:

Northampton Community College will release only the following directory information to telephonic requests: student name, degree sought or completed, expected dates of completion of degree requirements or graduation, and enrollment status.

The NCC directory is the property of Northampton Community College and is intended to be used by NCC faculty, staff, administration, students, and other affiliated users for College-related purposes only. The information is not to be used or disseminated for solicitation by any person, business, or organization for non-College purposes without approval from the Office of the President.


6. Students may restrict the release of Directory Information, except to school officials with legitimate educational interest and those listed in #3 above. A student must make the request in writing to the Records Office. Requests are valid until the student notifies the Records Office, in writing, to cancel that restriction. Students must understand that withholding directory information prevents the College from verifying attendance or graduation and from publishing the student's name in a graduation program or dean's list.


Notice of Publication of Campus Crime Statistics and Graduation Rates

The College and University Security Information Act (Act 73) requires that all Pennsylvania colleges and universities to furnish students and employees with statistics regarding campus crimes, along with campus security practices. You can obtain a copy of this report by contacting the Chief of Public Safety & Security at 610-861-5303 or visiting https://www.northampton.edu/about/public-safety.htm.

In addition, as required by Student Right to Know legislation, graduation and transfer rates are available through the College Navigator.